Executive Assistant/Office Coordinator
ROLE OVERVIEW
As the Executive Assistant / Office Coordinator, you are at the heart of our team’s business operations and activities and the soul that keeps the team moving forward. Reporting to the President, this role is responsible for providing administrative level support to the President’s Office and supporting the executive team.
A vital member of the Canadian Country Music Association (CCMA) team, the successful candidate will ensure the efficient and smooth day-to-day operations of the CCMA Office.
This role requires a candidate who has strong organizational and diplomatic skills and the ability to work effectively with diverse stakeholders to achieve a common goal. This role best suits an upbeat and flexible attitude and a desire to work in a small, fast-paced, not-for-profit office environment that demands a team player approach. Must be capable of occasionally working outside of regular business hours.
This entry-level full-time position is located in downtown Toronto.
RESPONSIBILITIES
This position’s responsibilities may include but are not limited to the following:
- Manage and organize the CCMA President’s schedule, including internal and external meetings
- Ensures effective communication flow to and from the President’s Office
- Book travel and accommodations for CCMA Staff and Board of Directors
- Answering phone calls, redirecting calls and handling general inquiries with tact and diligence
- Fulfill all administrative services and office management, including mass email distribution, letter mail processing, courier services, filing, printing, photocopying, managing and ordering supply inventory
- Assists in grant preparation & reconciliation
- Manage the Country Music Week schedule and any updates as directed by CCMA Staff
- Responsible for the CCMA staff hotel block at Country Music Week
- Provide bookkeeping support to the Head of Operation
- Assist other staff members and perform other administrative duties as required
- Other related duties as assigned
QUALIFICATIONS
The ideal candidate will have the following qualifications:
- Post-secondary education in event or music business management or a combination of education and experience that would be considered equivalent, preferably in a not-for-profit or association environment
- Demonstrated ability to problem-solve and manage multiple priorities under pressure and in a fast-paced environment with tight deadlines/turnaround times
- Strong written, verbal and interpersonal communication skills to coordinate a variety of event variables and communicate effectively and professionally with all levels of internal and external stakeholders
- Strong knowledge and ability in using business support processes and tools; i.e. Microsoft Office skills (Word, Outlook, Excel) and database entry systems
- Will be required to travel to event locations across Canada
- Ability to work efficiently under pressure in a busy and distracting environment
- Patience, energy and a sense of humour
ABOUT THE CANADIAN COUNTRY MUSIC ASSOCIATION (CCMA)
Established in 1976, the CCMA is a membership-based, not-for-profit organization committed to the promotion and recognition of Canadian country music. Built upon the foundation to educate, elevate and celebrate Canadian talent, the CCMA progressively heralds the spirit, community and creativity that country music fosters through year-round initiatives, culminating every fall with Country Music Week and the Canadian Country Music Association Awards broadcast.
The CCMA office is located in downtown Toronto and prides itself on its inclusive, casual and friendly environment. We are pet friendly and have fabulous canine collogues!
HOW TO APPLY
To apply, please send cover letter and resume to: [email protected]
Please note that only those accepted for an interview will be contacted. No phone calls or visits please.
Posting closes Wednesday, April 6, 2022 at 5:00 p.m. ET.
Diversity, equity and inclusion are a critical component of business at the Canadian Country Music Association, and we are committed to making these values an integral part of our culture. The CCMA encourages applications from all qualified applicants, including women, men, non-binary identifying and persons with disabilities, Black, Indigenous, and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community, and other equity-seeking groups.
